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In 1839 the General Assembly incorporated the Illinois Asylum for the Education of the Deaf and Dumb and provided it with a partial subsidy from the School, College, and Seminary Fund (L. 1839, p. 162). The asylum was established in Jacksonville and all educable deaf and dumb individuals in the state were admitted without charge. They were required, however, to pay clothing, travel, and incidental expenses. The General Assembly further provided in 1857 that indigent pupils were to be supported by their respective counties (L. 1857, p. 84).
The institution was privately governed by a twenty-member board of directors until the state assumed full control in 1849. At that time the asylum became the Illinois Institution for the Education of the Deaf and Dumb and a new twelve-member board of directors, appointed by the Governor, was established (L. 1849, p. 93). The institution had its own hospital and operated a farm, printing office, and cabinet and shoe shops. Pupils lived at the institution during the academic year and returned to their homes during the summer.
In 1865 the General Assembly additionally instructed the board of directors to establish an Experimental School for the Instruction and Training of Idiots and Feeble-Minded Children (L. 1865, p. 417). This responsibility ended in 1871 with the permanent establishment in Lincoln of the Illinois Asylum for the Education of Feeble-Minded Children, RG 254.000.
The board of directors was reduced to three members in 1869 and a newly created Board of State Commissioners of Public Charities was given investigative authority over the institution (L. 1869, p. 63). In 1903 its name changed again to the Illinois School for the Deaf. The Board of State Commissioners of Public Charities and the directors of all state charitable institutions were abolished in 1909 and administrative and executive control passed to the newly created Board of Administration (L. 1909, p. 102). The school was transferred to the Department of Public Welfare in 1917 (L. 1917, p. 2), the Department of Mental Health in 1961 (L. 1961, p. 2666), and the Department of Children and Family Services in 1963 (L. 1963, p. 1061).
Access to some of these records is restricted according to the provisions of P.A. 79-453 and the State Records Act of 1957 as amended.
251.001
MINUTES OF BOARD MEETINGS. 1839-1865. 1 vol. No index.
Minutes of irregularly held meetings of the board of directors concern examination and approval of financial expenditures (i.e., architect's estimates, steward's vouchers, lists of wants), construction plans, purchase of institutional supplies, appointment of officers, employee salaries and resignations, and the establishment of an Experimental School for the Instruction and Training of Idiots and Feeble-Minded Children. Board minutes also include reports from the Committee on Building Plans and the Prudential Committee.
251.002
CASE FILES. 1902-1976. 108.5 cu. ft. No index.
Case file for each child admitted to the school includes: admission application; correspondence concerning child's enrollment, activities, and progress while at the school; report cards; achievement test scores; and results of medical and psychological examinations.
Admission application for each child includes: child's name and name used at home; birth date and birthplace; race; height; weight; any peculiarities of appearance; year of arrival in the United States, if of foreign birth; age at which deafness occurred and cause; degree of deafness; description of any efforts to cure deafness; whether child ever attended school or was employed; questions on child's mental and physical condition, motor skills, and ability to utter intelligible words, read and write, and dress her or himself.
Forms also contain information on child's family including: father's name and occupation, if living; mother's name, if living; parents' birthplaces and nationalities; consanguinity of parents; whether or not either parent deaf; names of any deaf relatives; names and birth dates of any deaf siblings; and religious affiliation of parents. For 1902-1925 applications also include paternal grandmother's maiden name, paternal grandfather's name, mother's maiden name, and parent's average income. Forms occasionally are accompanied by copies of court orders concerning custody of a child.
See also DESCRIPTIVE REGISTER OF PUPILS, RS 251.004.
251.003
REGISTER OF ADMISSION APPLICATIONS. 1877-1917. 2 vols. No index.
Register entries include date application received, name of applicant, name of child for whom application made, child's age, post office address and county of residence, and occasional remarks on disposition of the application.
251.004
DESCRIPTIVE REGISTER OF PUPILS. 1845-1931. 4 vols. Index.
Register entries for each pupil include pupil's name, age, and birthplace; number and date of admission; name and address of correspondent; cause of pupil's deafness; and remarks on pupil's family background, physical problems, and subsequent marriage or death. Beginning 1880 register entries include pupil's address; father's name, occupation, and nationality; mother's maiden name and nationality; and age at which pupil's deafness occurred. Date of speech loss and number of brothers and sisters are given only for 1880-1896. Beginning 1896 entries expand to include maternal grandmother's maiden name, nationality and religious affiliation of parents, dates and places of any hearing tests, description of any eye or ear treatments, name of attending physician and results of any treatments, description of any other diseases pupil had or vaccinations received, and name of school attended or type of instruction received prior to admission. Variously included are questions concerning pupil's ability to understand by lip movements or by hearing, deafness in the family, consanguinity of parents and grandparents, names of any relatives suffering from ear ailments, and the physical, mental, or moral peculiarities of the pupil.
See also admission applications in CASE FILES, RS 251.002.
251.005
REGISTER OF PUPILS. 1897-1901; 1907; 1910; 1923-1924. 7 vols. Index, 1897-1901.
For each pupil register entries include name, age, county of residence, date of admission, dates of readmission or return, name and address of nearest relative, and names of staff member and institutional building assigned to.
251.006
REGISTER OF COUNTY PUPILS. Ca. 1880-1929. 1 vol. No index.
Register is of pupils receiving county support for expenses. Listed for each county are names of pupils receiving support, name of county judge issuing orders for support, name of county clerk certifying orders, and dates orders filed and issued. Volume also includes an alphabetical listing of all county supported pupils and their counties of residence.
251.007
ROSTER OF PUPILS. September 1905-September 1938. 1 vol. No index.
For each pupil roster entries include name, identification number, date of admission, and dated remarks on discharge, graduation, and readmission.
251.008
SESSION BOOKS. September 1857-September 1903. 6 vols. No index.
Session books contain lists of pupils and officers for each academic session. Entries for pupils include name, date of arrival, post office address and county of residence, correspondent's name, and remarks on graduation and discharge. Later volumes sometimes include departure date and admission number. Entries for school officers listed only for 1857-1871 include name, job title, and dates of appointment and resignation.
251.009
ATTENDANCE RECORD. October 1886-October 1887. 1 vol. No index.
For each academic term pupils are listed by county, along with their dates of arrival and departure, number of days present during each month of the term, and the total number of days present during the entire term. Often only yearly totals are given.
251.010
LIST OF GRADUATES. 1865-1926. 1 vol. No index.
Yearly list of school graduates gives superintendent's or managing officer's name, names of graduating pupils, and class number. Beginning 1899 volume also includes final examination grades for each pupil.
251.011
TRAVEL RECORD. Ca. 1855-1866. 1 vol. No index.
Travel record includes name of pupil, destination and route, amount sent to cover traveling expenses, amount due, and occasionally the name of railroad traveling on. Volume also contains a list of former pupils giving the name, address, and current occupation of each.
251.012
HOSPITAL RECORD. March 29, 1910-May 23, 1914. 1 vol. No index.
Daily record of pupils in the school hospital lists pupil's name; date admitted to the hospital; temperature and pulse readings at morning, noon, and night; medication administered; and remarks on illness, progress, and release.
251.013
REGISTER OF VISITORS. February 1901-August 1903. 1 vol. No index.
Visitors' register lists the date of each visit and the name and residence of each visitor.
251.014
REGISTER OF EMPLOYEES. 1903-1905. 1 vol. No index.
Register, arranged by job classification, lists each employee's name and address and remarks on job performance, former work experience, and education. Register also contains an alphabetical listing of employees and their job classifications.
251.015
PAYROLL RECORD. 1885-1919. 6 vols. No index.
For each month or academic term, payroll record lists each employee's name, occupation, and monthly pay rate. For 1885-1901 record also indicates amount of time worked and dates employee began and ended work. Occasionally included are notes on the number of days missed, amount of deductions, and discharges from employment.
251.016
LEDGER OF COUNTY SUPPORT. 1870-1885. 1 vol. No index.
Record is of county payments for support of pupils. Account for each county lists names of pupils receiving support, amount owed for each account, and amount received from each county.
See also RS 251.017.
251.017
RECORD OF RECEIPT OF FUNDS FROM COUNTY CLERKS. February 1873-ca. 1882. 1 vol. No index.
Record of funds received for the support of county pupils includes date funds sent, name of county clerk, county seat and county, amount of warrant and date of issue, and amount and date of receipt. Beginning 1876 record also lists names of pupils supported by each county, amount received for each pupil, and total amount received from each county. Volume also contains a list of county and probate judges and clerks.
See also RS 251.016.
251.018
REGISTER OF RECEIPTS. 1881-1899; 1915-1927. 2 vols. No index.
Register of receipt of funds includes date of receipt, receipt number, on whose account money received, source of income, amount of receipt, and fund assigned to (e.g., appropriations, counties, farm, ordinary expense). Register also includes quarterly listings of total amounts received for each fund.
251.019
JOURNAL OF MONIES RECEIVED. April 17, 1903-October 31, 1912. 2 vols. No index.
Record of monies received from individuals and counties for support of pupils includes name of pupil or county, warrant or order number, and amount and date of receipt. Accounts periodically were totaled and turned over to the State Treasurer.
251.020
JOURNAL OF INSTITUTIONAL EXPENDITURES. 1848-1849; April 1851-June 1851; September 1869-April 1890. 7 vols. No index.
Daily record of institutional expenditures includes creditor's name, description of goods purchased or services rendered, cost, and amount paid. Journal also lists income received from the State Treasurer for 1848 and 1851.
251.021
LEDGER OF INSTITUTIONAL EXPENDITURES. 1849-1852. 3 vols. Index.
Record is of institutional expenditures for provisions and groceries; fuel and lighting; furniture; farm, garden, and stable supplies; building supplies and repairs; and salaries and wages. Separate accounts for each item include supplier's name, date of purchase, and cost. Salaries and wages account lists only date and gross amount of payment. Purchases also are posted by creditor's account which lists date of purchase, description of item, costs, and amounts credited to account.
251.022
ACCOUNT BOOK. 1860-1865; 1875-1890; 1919-May 1927. 4 vols. Index, 1875-1890.
Record of income from state appropriations, sale of institutional products, and special funds (i.e., school, college, seminary, contingent), and expenditures for unspecified items. Entries include date and amount of transaction and name of creditor only.
251.023
CASH INCOME AND EXPENDITURES. 1857-1881. 2 vols. Index for special fund accounts only.
Record is of cash income and expenditures. Entries include date and amount of receipt or payment and name of creditor or source of income (i.e., state appropriations, county clothing payments, sale of farm product). For 1872-1880 cash income and expenditures for special fund accounts (e.g., laundry, library, sewer) also are included.
251.024
GENERAL LEDGER. 1857-1859. 3 vols. Partial index, 1857.
Ledger includes salary, business, supply, deficiency, and special accounts. Separate salary account for each employee includes name, pay date, payroll period, amount of pay, and voucher number. Business and supply accounts list name of company or supplier, description of supplies purchased, cost, and amount credited to account. Special accounts for heating, furniture, and building materials list amount and number of voucher and name of payee. Deficiency accounts for items such as beef, books, potatoes, and salaries and wages include quantity and amount of item purchased, name of creditor or employee, total amount of deficiency, and voucher number.
251.025
LEDGER OF INSTITUTIONAL INCOME AND EXPENDITURES. 1860-1881; July 1899-June 1927. 6 vols. Index, 1868-1881.
Record is of income from state appropriations, individuals, and counties and expenditures for business, supply, salary, and contingent accounts. For state appropriations and individual payments ledger includes the date and amount of receipt. County accounts for support of pupils list the names of all pupils receiving county support, the amount owed, and the amount paid by each county. For each business and supply account entries include name of supplier, date of purchase, description of items purchased, cost, and amount credited to account. Salary accounts list each employee's name, job title or description of service rendered, pay period, and amount paid. Contingent accounts list name of payee, date and amount of payment, and description of service rendered or goods provided.
251.026
CASH BOOK. 1927-1946. 1 vol. No index.
Record is of cash income and expenditures. Entries for income include date, amount, and number of receipt; name of payor (usually state appropriation for school); account number; and fund to which cash assigned. Entries for expenditures include creditor's, pupil's, or employee's name; description of goods provided, service rendered, or purpose of expenditure; and fund from which expenditure paid (e.g., payroll, trust, shoe shop, contingent).
251.027
JOURNAL OF APPROPRIATIONS AND EXPENDITURES. January 1941-December 1956. 1 vol. No index.
Record is of income from state appropriations and expenditures for furniture, household equipment, and building repairs. Entries include date of transaction, amount of receipt or expenditure, description of item purchased, voucher number, and amounts debited and credited. Volume also contains a yearly inventory of institutional property which lists each article and its value.
251.028
LEDGER OF PUPIL EXPENSES. 1854-1859; 1870-1891. 6 vols. Partial index, 1870-1891.
Record is of expenditures for personal items (e.g., clothing, hair cuts). Accounts for each pupil include date of transaction, description of expenditure, cost, amount credited to account, and county of residence if county supported.
251.029
CLOTHING ACCOUNTS. 1860-1862; 1871-1881. 5 vols. Index, 1871-1873.
Clothing accounts include pupil's name, description and dates of clothing purchases or repairs, and cost. Accounts for 1860-1861 also list amounts debited and credited to each account.
For later accounts see CLOTHING JOURNAL, RS 251.030.
251.030
CLOTHING JOURNAL. October 1881-June 1900; June 1911-November 1918. 7 vols. No index.
Record is of clothing, linen, and personal items issued to pupils. Entries include date of issue; pupil's name; description of item issued; amount debited to pupil, county, or institutional accounts; and amount debited or credited to sewing room, clothing room, shoe shop, or freight and handling accounts.
For earlier accounts see CLOTHING ACCOUNTS, RS 251.029.
251.031
GIRLS' CLOTHING ACCOUNTS. 1911-1912. 1 vol. No index.
Yearly account is of clothing issued to each female pupil. Each account includes name of pupil, description of clothing on hand at beginning of year, and the number of additional articles of clothing issued during the year with dates of issue.
251.032
BUSINESS AND WAGE ACCOUNTS. April 1844-1848. 2 vols. No index.
Record is of business and wage accounts. For each business account entries include supplier's name, date of transaction, description of items purchased (1847-1848 only), and cost. Wage accounts for hired help, given for 1848 only, include employee's name, date employment began, weekly or monthly pay rate, and total amount paid each employee.
251.033
LEDGER OF BUSINESS AND PUPIL ACCOUNTS. 1849-1852. 1 vol. Index.
For each account entries include name of business or pupil, description of goods purchased or service rendered, cost, and amounts credited to account.
251.034
JOURNAL OF SALARY AND SUPPLY EXPENSES. Ca. 1858-1861. 1 vol. No index.
Journal entries for petty and ordinary expenses include voucher number, creditor's name, and cost listed under various categories (e.g., apples, beef, books, clothing, heating). Entries for salary accounts include employee's name, job title, pay dates, and amounts paid. Business accounts list supplier's name, description of items purchased, and cost.
251.035
SUPPLY ACCOUNTS. December 1866-ca. 1899. 11 vols. Index, 1873-1878 and 1881-1890.
Accounts for general institutional supplies (e.g., food, clothing, household goods, building improvements) variously include supplier's name, date of purchase, quantity and cost, and amount credited. For 1874-1880 supply accounts include voucher number, name of payee, and fund paid from.
251.036
DEPARTMENTAL SUPPLY JOURNAL. July 2, 1894-June 20, 1900. 1 vol. No index.
Record is of food and general supplies issued to institutional departments. Entries include date of issue, name of department, description of items issued, cost, and amount credited to account.
Journal entries for 1894-1895 posted to DEPARTMENTAL SUPPLY LEDGER, RS 251.037.
251.037
DEPARTMENTAL SUPPLY LEDGER. Ca. October 1881-March 1896. 1 vol. No index.
Supply accounts for institutional departments list type of supply purchased, date of purchase, cost, and amounts credited to account.
Ledger entries for 1894-1895 posted from DEPARTMENTAL SUPPLY JOURNAL, RS 251.036.
251.038
ABSTRACT OF SUPPLIES. October 1881-September 1891. 4 vols. No index.
Monthly abstract of supplies issued to institutional departments lists over 1,200 items such as farm and garden stock, clothing and bedding, and tools. For each item abstract indicates the amount issued to each department, the monthly total for each item, and the monthly total for each department.
251.039
ABSTRACT OF FOOD. February 1882-June 1888. 1 vol. No index.
Monthly abstracts of food issued to institutional departments list 290 food items. Daily entries include quantity of item issued, quantity and amount issued to kitchen and dining room or other departments, monthly total for each item, and monthly total for all departments.
251.040
STOREKEEPER'S JOURNAL. October 1881-June 1900. 4 vols. No index.
Monthly, weekly, or daily entries include description of goods purchased or services rendered (e.g., food supplies, sewing materials, linen, drugs, hardware), unit price, and amounts debited and credited to storekeeper's account. Beginning 1888 the creditor's name also is listed.
251.041
TRUST FUND JOURNAL. September 1904-February 1906; January 1910-November 1912. 2 vols. No index.
Daily record is of trust fund cash receipts and disbursements. Entries include date of transaction, pupil's name, amount received or disbursed, and occasionally the purpose of receipt or disbursement. Trust fund balances for pupils as of January 1910 also are given.
Journal entries posted to TRUST FUND LEDGER, RS 251.042.
251.042
TRUST FUND LEDGER. Ca. 1903-1919. 3 vols. Index.
Trust fund accounts for each pupil list cash receipts and disbursements for clothing, travel, and incidentals. Entries include date of transaction, pupil's name, amount received or disbursed, and purpose of receipt or disbursement.
Ledger entries for September 1904-January 1906 and January 1910-October 1912 posted from TRUST FUND JOURNAL, RS 251.041.
251.043
STORE SALES. July 1889-June 1900. 1 vol. No index.
Monthly record of cash income from school store sales includes a description of items sold and the amounts of payments received. Items sold include pencils, ink, paper, stamps, chocolate, combs, and paintbrushes.
251.044
INVENTORY. Ca. 1894. 1 vol. Index.
Inventory of institutional property arranged by department lists each department's name, room number, and building in which located; date of initial inventory; description, number, and value of each article; date and number of any additions; and the date and number of articles condemned.
251.045
PAYMENTS JOURNAL. October 5, 1852-September 1862. 1 vol. No index.
Record of payments issued by the school includes date of payment, name of payee, voucher number, and amount of voucher listed under categories such as furniture, butter, and books. Total amounts for each category and aggregate totals periodically are listed.
251.046
INVOICE BOOK. October 1881-March 1888. 1 vol. No index.
Record of the purchase of institutional supplies includes date and description of goods purchased (e.g., food supplies, household utensils, hardware), department issued to, supplier's name, unit price, quantity, net price, net cost, and total amount of purchase. The monthly total amount of invoices issued for all departmental supplies also is given. Volume also contains an October 1881 inventory of institutional property which lists by department the net cost of each article and the total value of institutional property in each department.
251.047
INVOICE JOURNAL. September 1901-August 1923. 1 vol. No index.
Journal entries include invoice number and date of issue, creditor's name, amount of invoice, and the amounts charged to various institutional departments (e.g., bakery, storekeeper, dining room). Departmental totals occasionally are given.
251.048
ORDER BOOKS. June 1860-October 1897; January 1908-July 1919. 18 vols. No index.
Order books contain check stubs which list the check or order number, date of issue, name of payee, amount of payment, and fund paid from.
These records are available at the Illinois State Archives, Office of the Secretary of State.
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